Implement your Australian Industry Participation plan

After your Australian Industry Participation (AIP) plan is submitted and approved by the AIP Authority, you must implement the plan for your major project.

In order to meet your obligations under the Jobs Act, project proponents and operators must:

• report your compliance against the AIP plan
• notify the AIP Authority of any changes in your project
• keep detailed records.

Compliance reporting

Once the AIP plan is approved, you need to demonstrate compliance with the plan for the project’s duration. New facilities will need to continue reporting for 2 years into the facility’s operation.

You must submit a Compliance Report to the AIP Authority for every 6 month reporting period. This report describes how you have implemented your AIP plan and details the contracts awarded to Australian entities.

There are 2 types of Compliance Reports:

• If your project has a SmartForm AIP plan you must use the SmartForm compliance report. Read the User guide for SmartForm compliance reports [1.9MB PDF] [1.8MB DOCX] for more information.
• If your project has a paper AIP plan you must use the report templates below. Read the User guide for compliance reports [893KB PDF] [184KB DOCX] for more detailed instructions.

If you are uncertain about which report to use, contact us at aip@industry.gov.au or on 02 6213 6404.

For projects

Project proponents must report their progress against their approved AIP plans from approval of the AIP plan until the project is completed.

If you have a SmartForm AIP plan, fill out the SmartForm Project compliance report. The AIP Authority will send the link to this to a proponent after approving their AIP plan or accepting a previous report.

If you have a paper AIP plan:

1. Complete the Compliance report template – project phase [179KB DOCX].
2. Email the completed report and evidence to aip@industry.gov.au.

For operations

The operator of a new facility must start reporting when procurement activity for the operations phase commences and continue to report every 6 months for 2 years into the facility’s operation.

If you have a SmartForm AIP plan, fill out the SmartForm Operations compliance report. The AIP Authority will send the link to this to an operator after approving their AIP plan or accepting a previous report.

If you have a paper AIP plan:

1. Complete the Compliance report template – operations phase [175KB DOCX].
2. Email the completed report and evidence to aip@industry.gov.au.

Using a consultant

You may use consultants to assist you to complete your compliance reports. You will need to authorise the consultant (using a Letter of Authorisation or similar) to act on your behalf and discuss particulars of a specific project with the AIP Authority.

Project proponents must sign the compliance reports and take responsibility for implementing the AIP plan. A project proponent or facility operator cannot discharge their obligations except to another project proponent.

Recordkeeping

Project proponents and operators of new facilities must retain AIP plan records for a period of 5 years.

Amending AIP plans

You should advise the AIP Authority of any changes to the approved AIP plan when they happen.

These may include:

• minor administrative amendments, such as changing contact personnel
• changes to the scope or timing of the project or its anticipated goods and services.

Your AIP plan summaries may need to be updated.

You will generally need to prepare and submit a replacement AIP plan if there are changes to your AIP plan activities and commitments.

If the project is cancelled before completion, you must contact the AIP Authority. A final Compliance Report will be required covering the period up until cancellation.

Changing project proponent or operator

You must notify the AIP Authority whenever there is a change to the project proponent(s) or operator(s) for the project. This includes any change in entity name, ABN or ACN, or removal or insertion of a project proponent or operator from those specified in the approved AIP plan. The AIP Authority will determine if you are required to replace your AIP plan.

Read more

• See a list of current major projects with an AIP plan
• Find out if your major project needs an AIP plan

Connect with us

Subscribe to the AIP Bulletin

Contact us

• Email aip@industry.gov.au
• Phone 02 6213 6404