We are transitioning to a new system for major project proponents with AIP plans under the Australian Jobs Act. Read about the changes.
To meet your obligations under the Australian Jobs Act 2013 project proponents and operators must:
- report your compliance against the AIP plan
- notify the AIP Authority of any changes in your project
- keep detailed records.
Compliance reporting
Once the AIP Authority approves your AIP plan, you need to demonstrate compliance with the plan for the project’s duration. New facilities will need to continue reporting for 2 years into the facility’s operation.
You must submit a compliance report to the AIP Authority for every 6-month reporting period via the Industry Forms Portal. The report describes how you have implemented your AIP plan and details the contracts awarded to Australian entities.
Project phase compliance report
Project proponents must report their progress against their approved AIP plans from approval of the AIP plan until the project is completed.
If you have an approved AIP plan, login to the portal and select 'Create project compliance report' to generate the template. Complete all the required fields and ensure you save regularly. Once completed and saved, you can submit to the AIP Authority for review.
Operations phase compliance report
The operator of a new facility must start reporting when procurement activity for the operations phase commences and continue to report every 6 months for 2 years into the new facility’s operation.
If you have an approved AIP plan, login to the portal and select ‘Create operations compliance report’ to generate the template. Complete all the required fields and ensure you save regularly. Once completed and saved, you can submit to the AIP Authority for review.
Compliance report submission due date
The AIP Authority is unable to extend the due date for submitting compliance reports. The Jobs Act requires project proponents and facility operators to submit compliance reports no more than 3 months after the end of each reporting period.
If you submit a compliance report outside the required timeframe:
- you will be recorded as non-compliant
- the AIP Authority will ask for a rationale for not submitting within the legislated timeframe. The rationale will be considered when determining whether to apply any penalties such as administrative consequences.
We encourage project proponents and operators to have adequate internal processes and key personnel to make sure compliance reports are submitted with the required information and supporting evidence within the required timeframes.
Using a consultant to complete compliance reports
You may use consultants to assist you to complete your compliance reports. You will need to authorise the consultant (using a letter of authorisation or similar) to act on your behalf and discuss particulars of a specific project with the AIP Authority.
Project proponents and operators must sign the compliance reports and take responsibility for implementing their AIP plan. A project proponent or facility operator cannot discharge their obligations except to another project proponent.
Recordkeeping
Project proponents and operators of new facilities must retain AIP plan records for 5 years.
Amending AIP plans
You should advise the AIP Authority of any changes to the approved AIP plan when they happen.
These may include:
- minor administrative amendments, like changing contact personnel
- changes to the scope or timing of the project or its anticipated goods and services.
Your AIP plan summaries may need to be updated.
You will generally need to prepare and submit a replacement AIP plan if there are changes to your AIP plan activities and commitments.
If the project is cancelled before completion, you must notify the AIP Authority. You will need to provide a final compliance report covering the period up until cancellation.
Changing project proponents or operators
You must notify the AIP Authority whenever there is a change to the project proponents or operators for the project. This includes any change in entity name, ABN or ACN, or removal or insertion of a project proponent or operator from those specified in the approved AIP plan. The AIP Authority will determine if you are required to replace your AIP plan.