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Joining a department-hosted Microsoft Teams meeting

You have been invited to join a Microsoft Teams meeting hosted by the department.

Teams is an online meeting solution. Following the steps below will let you to join using:

  • a laptop, tablet, or mobile phone with the Teams application
  • a web browser
  • a video conference device.

How to use this guide

There are 3 ways to join a meeting;

  • using the meeting link (on a laptop, tablet or phone)
  • by phone (audio only)
  • using a video conferencing device.

How to join using the meeting link

All you need to join a Teams meeting, is a link.

To join your meeting on a laptop or mobile device:

1. Select Click here to join the meeting in your meeting invite. You will be taken to a page where you can choose to either join on the web or download the desktop app.

This image shows the page where you can choose how to join a meeting.

If you already have the Teams app, the meeting will open there automatically.

2. Select Use the web app instead to join your meeting in a web browser.

This image shows the options for joining a meeting in teams

3. Select your camera options.

This image shows the video and audio options when joining a teams meeting

4. Select your audio options.

This image shows the audio options when joining a meeting in teams

5. Select Join now.

This image shows where to find the join now button in the bottom right corner of the screen.

How to join on a video conferencing device

You can join a department-hosted meeting using your videoconference enabled devices. Meeting details can be found in your meeting invitation.

This images shows how to join a meeting on a video conferencing device

To join your meeting from a videoconferencing device:

  1. Select the call feature
  2. Dial or enter the address provided on your invitation (for example,
  3. Enter the unique video conference ID from the invitation.
  4. You will join the meeting.

How to join a meeting by phone (audio only)

You can join some meetings by calling a phone number.

This image shows how to join a meeting by phone.

To join by phone:

  1. Dial the phone number in your invitation*.
  2. When prompted, enter the phone conference ID from the invitation, followed by the # key.
  3. You will join the meeting with audio only.
*Note: The number in your invitation may not be local to you. Select Find a local number to get one that is.

Further information

Microsoft has many resources for people using the Teams application.

Click the learn more link in the meeting invitation for more advice from Microsoft on how to join meetings.

Last updated: 17 May 2022

Content ID: 66641