Continuing Order of the Senate - indexed list of departmental and agency files

In 1994, the Senate agreed to a motion requiring all Australian Government departments and agencies to produce an indexed list of files every six months for tabling before parliament. The production of the list is intended to make the operations of government more transparent to the Australian public.

The original Senate Order was amended in 1998 and requires departments to list the files on their Internet websites.

The lists are tabled twice a year, in the Spring sittings and Autumn sittings.

  • Spring sittings - files created in the preceding January to June
  • Autumn sitting - files created in the preceding July to December

Inquiries regarding access to departmental records under the Freedom of Information (FOI) Act 1982 can be made to the Freedom of Information Coordinator.

The department's indexed list of files

In accordance with the Order, the department's list of files does not include:

  • Files transferred to the National Archives of Australia 
  • Files essentially related the internal administration of the department (staff or personnel, accounts, training, or general  administrative matters) 
  • Case related files (for example personal representation or dealing with the personal affairs of departmental or agency client)
  • File titles whose national security classification is Secret or Top Secret or their equivalent.

In accordance with the Order, some information in file titles has been deleted, such as:

  • Commercially confidential information
  • Identifiably personal information
  • Any security classified information which is disclosed in or which could reasonably be established from a file title.

Please use the following links to view the lists of file titles relating to the department's functions:

Departmental files

Portfolio Agency files